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Office Manager

POSITION SUMMARY:

We are currently seeking an energetic and organized individual with a knack for technology, a problem solver that can manage general office administration, and a person who has an interest to learn and take on some accounting tasks.   A person with a ‘can do’ attitude and willingness to learn from the ground up will have endless opportunities in our growing organization.  We are willing to train, teach and coach an individual with no prior career experience as long as the intangibles of hard work and drive are in place.  In this position, each day is different.  You will be working and collaborating with all people in the company, so flexibility and communication skills are also a key attributes.  You’ll have an opportunity to leave your mark in our fast-growing agency.

RESPONSIBILITIES:

    • Daily conference room set up; Ensure all AV technology is functioning and working properly

    • Work closely with outsourced IT services company to review computer inventory report, manage the issuance of new computers and manage termination process for old computers

    • Contact and coordinate with our outsourced IT services company for service requests

    • Ensure office supplies and facilities are maintained and ready for use on a daily basis which includes purchasing, maintaining and stocking conference rooms as needed

    • Assist our accounting team in processing and reconciling credit card transactions, weekly cash disbursements process, and other supporting workpapers

    • Managing supply orders for sales team and building company sales kits

    • Manage Fed Ex/UPS/USPS deliveries and business accounts

    • Provide support in preparing mock ups and print outs for the marketing team

    • Opening and distributing the mail

    • Ordering weekly company lunch

    • Other duties as assigned

QUALIFICATIONS AND KEY COMPETENCIES:

Education / Experience:

    • Two year or four year accounting degree, or equivalent experience

Other:

    • Self-starter who is excited to learn and/or perform all aspects of AV technology, office administration and accounting tasks

    • Flexibility and being able to improvise where necessary

    • Strong organization skills and ability to multi task and prioritize daily/weekly/monthly tasks

    • Excellent communication and interpersonal skills

    • An overall team player willing to show initiative and go the extra mile to ensure smooth operations

If interested, please complete the form below. A cover letter explaining how your experience and skills match up with the position’s requirements is encouraged and appreciated. If you choose to write a cover letter, please attach a single PDF that includes both your resume as well as your cover letter.
  • Complete the form below to apply